Using keywords

A "tag" is a keyword that you can attach to your resources to classify them. A tag can be attached to multiple resources, and a resource can have multiple tags. Each tag, sometimes called "label" or "keyword", is simply defined by its name, which expresses a notion specific to a project. This mechanism allows a powerful classification, across the whole project.

Example

The following list provides examples of frequently used tags: organization, meeting, software, 2018, 2019, spreadsheet, english, data, environment, communication ...

If you have a wiki page about an environmental meeting in 2019, you can attach the tags [meeting, environment, 2019]. For a spreadsheet in English, you could choose [spreadsheet, environment, english].

Attach a tag to a resource

Resources have a simple interface that allows you to check the tags or to add new ones. For quick identification, each tag has a fixed color code.

Create a new tag

The easiest way to create a new tag is to add it to the list of tags of a resource. It is also possible to create new tags from the configuration of a project.

Search resources by tags

By clicking on the Search button and then on the "by tags" tab, you can search your project for resources "tagged" with a given selection.

Remove tags

You can delete a tag from the configuration of a project.

How many tags per project / per document?

It depends on the project: usually between 10 and 20 tags are needed in a project to organize all documents correctly. Each document will then usually have 3 or 4 tags. If your collection of tags is well organized, a search on 3 or 4 tags will return only a handful of documents, all relevant. In mathematical terms, there are for example 4845 distinct combinations of 4 tags taken from a collection of 20 tags, which is generally enough to accurately classify the documents of a large project.